3 Ways Payroll Services Protect Your Company’s Reputation

3 Ways Payroll Services Protect Your Company’s Reputation

3 Ways Payroll Services Protect Your Company’s Reputation 

As a business owner, you know your company’s reputation is significant. A good reputation means you gain loyal customers who are happy to recommend you to others, bringing you more revenue and lowering your marketing costs. Employees rely on your company’s good reputation, too.

They know they can depend on you to communicate with them straightforwardly and provide a regular paycheck. In turn, they can spread the word that your company is a good place to work. 

One way you can protect the reputation of your business is to use a professional payroll service. Preparing payroll is one of the most crucial business tasks, and companies must handle it with attention to detail and knowledge of accounting and tax laws. Presented to you by Virtual Tax Associates, here are three ways using a payroll service safeguards your reputation. 

1. Payroll Services Help You Keep Accurate Records 

The Fair Labor Standards Act (FLSA) requires that employers keep records for nonexempt workers. Records must include employee identification as well as: 

●  Hours worked 

●  Hourly pay rates 

●  Payment dates 

●  Pay periods 

●  Wage additions and deductions 

Depending on the type of document and which state you’re in, you are required to retain records for a specified amount of time. The U.S. Department of Labor Wage and Hour Division may ask to inspect an employer’s records and request transcriptions or extensions. 

A payroll service can keep your employee records up to date, store them and provide documents when you need them. What’s more, some payroll firms offer services like automated signatures, envelope stuffing and direct deposit.  

Accurate, timely reporting keeps you in good standing with the Department of Labor and positions you as a reliable business. 

2. Payroll Services Help You Meet Deadlines 

Depositing taxes on time is an essential payroll function. The IRS requires you to report federal income tax and Social Security and Medicare taxes for both employer and employee. Two deposit schedules exist, monthly and semi-weekly, and you must review IRS publications before the beginning of each calendar year to determine which schedule to use. According to the IRS, failure to deposit on time may result in a penalty of up to 15 percent. 

Payroll service companies know federal and state tax deadlines and ensure your company deposits taxes on time. Meeting your due dates not only prevents you from paying fees unnecessarily but also keeps you in good standing with the IRS.

Virtual Tax Associates works with small businesses to prepare and file their taxes online both accurately and quickly. This way, our clients aren’t subject to penalties,and are treated to customized, professional service from our team of experts. Get your quote today! 

3. Payroll Companies Help You Calculate Overtime 

Your employees depend on you to provide an accurate paycheck. According to the FLSA, you must pay nonexempt workers at least

1.5 times their regular rate once they work more than 40 hours in a workweek. A professional payroll company knows how to determine which employees are nonexempt and can calculate the amount they are owed. When employees don’t have to worry about getting a paycheck with errors, you earn their trust and reinforce your accountability. 

Consider Auto Payroll 

Even if you already have an accounting service, an online payroll service can complement it. 

One feature to look for in an online service is auto payroll. It is a timesaving service that lets you set up payroll once and avoid spending hours on it each week, leaving you free to use the time saved on other elements of your business like marketing and customer service. Other benefits of using auto payroll include reduced errors, increased security thanks to data encryption and protected passwords, and simplified tax filing. 

Your company’s reputation is something you build over time, and it affects the way it’s perceived both by customers and employees. Using a payroll service to help you stay on track with payroll can help you build and keep your good reputation.